Smart School Management: Step-by-Step Guide

Welcome! This guide will walk you through the essential steps to set up your school on the Smart School Management platform. Follow these instructions after you have successfully logged in.

1. Add Subjects

Important First Step: Before adding students or marks, you must define the subjects taught at your school.

  • Navigate to the "Add Subject" section in your dashboard.
  • Enter all the subjects offered across different classes. This creates the foundation for your academic structure.

2. Add Students

You have two convenient options for populating your student records:

Option 1: Import from Excel (Bulk Upload)

  • This is the fastest way to add many students at once.
  • First, download the sample Excel sheet provided on the import page. This shows the required format.
  • Open your existing student data file (e.g., from Udise or another source).
  • Rename the column headings in your file to *exactly* match the headings in the downloaded sample (e.g., change "Student Name" to "name", "Father's Name" to "parentage", etc.). Case sensitivity might matter.
  • Ensure data formats match. For example, the sample might use "M" or "F" for gender. If your file uses "Male" or "Female", you must change it to "M" or "F". Check formats for Date of Birth as well.
  • Once your file is correctly formatted, upload it using the "Import from Excel" feature.

Option 2: Add Manually

  • If you prefer to add students one by one, use the "Add Student" or "Admission Form" section.
  • Our super easy forms guide you through entering all necessary details for each student.

3. Add Student Photos (Optional - Do this later if needed)

  • You can add a photograph when first admitting a student or by editing their profile later.
  • The platform allows you to upload an existing photo file or capture a new one directly using your mobile device's camera.
  • This photo will automatically appear on the student's generated Marks Card and Discharge Certificate (DC).

4. Activate Classes

Once students have been added (either manually or via import), the system automatically organizes them. The "Classes" section in your dashboard will now be active, showing your class lists.

5. Enter Marks and Print Documents

  • With subjects defined and students added to classes, you can now proceed to the "Mark Entry" section. Select a class and subject to enter student marks (FA, SA, Co-Curricular, etc.).
  • After marks are entered, explore the powerful printing features.
  • You can generate and print professional Marks Cards, class-wise Result Sheets, Discharge Certificates (DC), Roll Statements, and more.
  • All features, including importing, data entry, and printing, are fully optimized for use on both desktop and mobile devices.

Need more help? Remember to watch the video guide above for a visual walkthrough, or feel free to contact us directly.